Frequently Asked Questions (FAQ)

How would you define special needs?

This event is open to anyone with physical or cognitive special needs, ages 14 and older.  We do not have specific guidelines for the eligibility of guests in relation to the legitimacy or severity of their disabilities.

Where is the event taking place?

2023 Night to Shine will be taking place at the Highland Woods Center,1377 Hart St, Vincennes, IN 47591.

What is the minimum age for Night to Shine guests?

Night to Shine is for anyone with special needs ages 14 and older.  There is no age maximum.

What is the minimum age for volunteers?

All volunteers must be 16 years of age by the date of the event.

What time do doors open for guests?

Doors will open at 4:00 Eastern Time

What time does the on-site hair & make-up open?

The salon will open at 2:00 pm for on site (at West Gate Academy) hair and make up done by one our professional volunteers. This is a free service for our Kings and Queens but we ask that you make an appointment. When you register please mark that you are interested in this service. Once we receive your registration one of our stylists will call to schedule your appointment. It may be that you will be contacted as late as the week before. If at that time you have not been contacted please email along with your name and contact phone number. You may come dressed for the night or  change in one of the large rooms on site.

Where can I go to have my hair done locally?

The Taylor’ed Look 107 E Main Street Washington, IN 47501 call for an appointment @ 812-254-2100 this salon is happy to help you look great for the big night, they are offering their services either at a free or reduced charge.

Do we need to sign up to utilize the formal wear shop?

You do not have to register for the formal wear shop.  You can visit the shop on Saturday January 7, 8 and 9 2020 from 5pm – 7pm  (snow date is by appointment only) at Antioch Christian Church.

Do you have to purchase the formal wear?

All clothing in the formal wear shop is free to all registered Kings or Queens.

Do you require background checks for volunteers?

All volunteers over the age of 18 have to have a Federal Background check.

Do you have a medical and security team on site?

Yes.  We will have a team of certified medical staff as well as uniformed law enforcement officers on site at all times.

Can Night to Shine be on any other night?

The Tim Tebow Foundation requires all churches to host the event on Friday February 8, 2019 to maintain the worldwide feel of the event and make guests feel like they are part of something much bigger then their Night to Shine.

What will happen in the event of inclement weather?

If there were to be inclement weather that would jeopardize the safety of our guests, volunteers, and caregivers, the Tim Tebow Foundation will allow the event to be rescheduled within two weeks of the original date.

What is a buddy?

Buddies are an escort for the King/Queen.  Their responsibilities include escorting the King/Queen down the red carpet, ensuring photos are taken, he/she participates in any games, dancing, limo rides, whatever he/she chooses.  Also helps to ensure the King/Queen stays safe during the event.

Will there be anyone to assist guests with bathroom needs?

Yes. There will be gender specific volunteers to assist with bathroom needs.  The majority of these volunteers generally work in the medical field.

What is the Respite Room?

The Respite Room is a place to honor the incredible parents, family members, and caretakers of our special needs guests.  This room will be an opportunity to rest and enjoy a night off while your guest is off having an amazing time with their buddy.

Where is the Respite Room held?

Respite Room will be held at Bethany Christian Church Vincennes Campus: 2011 Willow Street, Vincennes, IN 47591

Can a guest bring their own buddy?

If a guest would like to bring their own buddy, that is perfectly fine, provided their buddy registers as a volunteer and receives a background check for the safety of all of the honored guests at the event.

What if the guests come as a couple, will they still get a buddy?

Yes.  Each guest will be assigned a buddy when they arrive to assist them throughout the evening.

What if the guest has medication that needs to be taken during the event?

All medication must be administered by a parent/caregiver.

I am having trouble with the payment process on the background check. What should I do?

Go to
Scroll down to Volunteer Registration
Click on Register here
Scroll down to Step 3
Click on  Protect my Ministry
Answer yes when box pops up
Fill out all information
Click on box where you certify all information is correct
type your signature in and make your all information is correct because you don’t want to hit the back button.
Click the submit button at the bottom of the page
This will take you to the next page:  


Scroll down and click on “I agree”
Type your signature in again and the last 4 numbers of your social security number
Then click on the long button to the right (not the short button) it’s hard to read but it says “release my information”  If you click the short button and go back it won’t take you to the payment page.
That will take you to the payment of $10 page and it looks like this:

Payment Amount : $10.00

Name on credit card:
Credit card number: No dashes, no spaces.
We accept Visa, Mastercard and Discover.
Expiration: MMYY
Security code: (The last three numbers on the back of the card)
Billing address
Address line 1:
Address line 2:
Email address for receipt:

Your credit card will be charged for the amount shown above.You will receive an email to confirm your payment.
This should work, let us know if you have any problems.